During a seminar this week covering the best ways to ensure an efficient private equity year-end audit, Eisner auditors stressed two important points: consistent communications with auditors and good documentation.
Anthony Minnefor, an audit partner in the firm’s New Jersey office, said that in his experience the most successful audits started with a detailed timetable of milestones. He added that it’s important for auditors to have a complete understanding as early as possible of what transpired during the year with portfolio companies and what valuation ramifications those events presented, so as to avoid 11th-hour problems.
Michael Aronow, a partner in Eisner’s corporate finance department, said LPs should also make sure to talk with their auditors all throughout the year, and not just wait until year-end.Â
He also said auditors coming in on an interim basis can make things easier as well.Â
Regarding best practices for adequate documentation, Craig Goodman, partner in Eisner’s financial services group, said LPs should take care in documenting the facts of a transaction – what the initial investment was, how much money was involved, what the terms were – because that is what the auditors are going to ask for before they make any interpretation. Secondly, they should then overlay those facts onto the accounting rules.
“That’s where I usually see a breakdown, most [LPs] seem to know what they’ve acquired and what the terms are and the current status, but then they don’t know how to take those pieces of the puzzle [and fit them with] the accounting standards,” he said. “The other question we get is does the documentation have to be in writing? The answer is yes, because that is what the professional standards say. Those are the standards that we are held to when the Public Company Accounting Oversight Board comes in. The standard is: if it is not in writing, it didn’t happen. That’s why we always ask for things in writing.”